5 Tips for Setting Up an Effective Office Relocation Strategy

The average office space in America is 150-175 square feet per person. Tech companies use less area – between 125-175 square feet. 

The rule of thumb is to find office space that you can grow into and reach the occupancy limit at about 2/3 to 3/4 of the way through your lease. 

And the work isn’t over once you’ve found your perfect office space. You’ll also need to create an office relocation plan to make the move as seamless as possible. 

We want to help you make your relocation plan as efficient as possible. Keep reading for five tips that need to be on your business moving checklist. 

1. Assign a Dedicated Team to Oversee Your Office Relocation

Designate a team to oversee your move. There should be internal and external people involved:

Internal

  • Human resources
  • Finance
  • Facility management

External

  • Property managers
  • Realtors
  • Designers
  • Office movers

You should also include at least one member of every department so you can evaluate their needs. You can then delegate actions to team members to ensure everything gets done promptly. 

2. Create a Timeline

Your goal is to get your new office up and running as soon as possible. Creating a timeline helps you eliminate more downtime than is necessary so that you and your employees can continue your work.

A timeline also helps shine a light on every stage of the moving process. You’ll have a more realistic view of how long each task should take to complete. 

Break Big Projects Into Smaller, Manageable Tasks

Your team will be able to break up large projects into smaller, more manageable tasks. Always consider your operational needs and try to plan your move for the slowest time of year. 

And start your move as early as possible. Pack any items no one needs immediate access to. 

3. Provide Support for All Employees

Moving is stressful, especially for employees who are kept in the dark about the details. Make sure each department head is meeting with its employees regularly to determine their needs. 

At each step, support should be provided to all employees. Continue to ask about and address each of their concerns, especially if the office move includes relocating your entire team to a new city or state. 

Provide employees with information such as what duties they are expected to fulfill and by what time. Bring in moving managers to answer any questions about moving day. 

4. Declutter Before You Move

Decluttering before you start packing and moving. There’s no reason to spend money bringing along items you no longer need, use, or like in your office. 

Instead, shred old files you don’t need. Archive and pack away documents you need to keep for legal reasons but don’t use every day.

Sell or donate old furniture or electronics you don’t use anymore. 

5. Develop an Office Move Checklist

An office move checklist will help you to prepare and execute your move without any unexpected problems. A list will also ensure you don’t forget anything important.

Here’s what you need to include to create the perfect office move checklist:

  • Packing
  • Steps to set up a new office
  • Vetting moving companies
  • Necessary communications for vendors & employees
  • Decommissioning
  • Order supplies
  • Moving day to-do’s

Share this checklist with employees and vendors, so everyone knows exactly what needs to be done and when. 

Work With Us

We understand what steps need to be taken with an office relocation. We’ve done it countless times, and we can help you eliminate a lot of the stress that goes with it. 

But don’t take our word for it. Read our reviews and then click here to contact us for your free estimate.